Event Activations

Extend your brand beyond the conference and event floor with coordinated fleets and premium branded transportation.

10 Years activating events
500+ Event Activations ran
25 Agency & association partners
The experience
Own the event perimeter

Conference Takeovers

Surround the venue with a coordinated fleet during peak arrival, departure, and networking windows across multiple event days.

How it works
Conference takeover fleet
Optimized route around venue
Arrival window · venue front
Hotel loop · peak dwell
Departure · evening networking
8 HRS Per fleet, per day
27.2K Attendees per day (sample)
8 CONTINUOUS HOURS
Peak arrival Venue entrances & arrival routes
During the event Venue perimeter & hotel corridors
Peak departure Exit routes & evening destinations

We plan each eight-hour activation around your event’s schedule, prioritizing peak arrival and departure windows.

From our side, we handle every part
Map the footprint

Venue, hotels, attendee flow and the peak windows that matter.

Plan the routes

Every entrance, exit and hotel corridor cut into one daily route.

Activate the fleet

Wrapped vehicles go live around the venue at high frequency, all run.

Measure impact

Dwell, reach and lift by day, tied back to every vehicle.

Event snapshots
A premium VIP experience

Branded Chauffeur

Premium branded rides from airport arrivals to after-hours events. Every ride is a brand touchpoint beyond the venue.

Branded chauffeur fleet
VIP route · SF Jazz Festival — Client: Tailscale
Premium experience · we manage the whole ride
Plan the ride

Guests, schedule, pickup points and destinations.

Brand the vehicle

Custom exteriors and interiors, on your brand.

Drive the VIPs

Airport, hotel, dinners and after-hours, coordinated.

Measure it

Rides, touchpoints and reach across the run.

Event snapshots

Ready to activate your event?

Tell us your markets, timing, and goals. We’ll recommend a fleet size, campaign length, and Swarm schedule.

Request Pricing →